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  • Technology

    Inventory software/Video inventories

    I carry out around 25 inspections/inventories per month, and am looking at ways to cut down the time these take.

    Does anybody use apps/software which they can recommend? They all seem quite expensive TBH...

    Does anybody know if I can take a video instead of photographs; would this stand up in court?

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    I used Imfuna for all my inventories and inspections, all done on the iPhone. https://www.imfuna.com/home-uk/  

    Also tried video inventories but they were a pain when having to go through it all when a tenancy ended. Much quicker and easier with photos.

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    Thanks for your reply! A few people have recommended Imfuna so I will check their website out...

    Do you know if video inventories work from a legal point of view?

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    Following comments I've seen about TDS declining claims to withhold deposits to repair damage (especially the comment that although the carpet had been new at the start of the tenancy, there weren't pictures of every square inch to prove that the damage was new!) I plan to do a photo inventory as usual but also go around the house slowing taking high-res video of each room, top to bottom. 

    If it's high enough res, you can capture specific frames which can be presented as evidence (and I think you can upload the whole video to a server).

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    I started my landlord life doing my own inventories with pictures of everything and like you say, it takes a long time!

    I now just outsource it and use an inventory clerk. My time is worth more than the cost to outsource this. 

    I have done video once and it was a lot quicker. You can capture a lot more than you can with photos and you don't necessarily have to have a written condition report for everything either, you can simply zoom in on certain areas. Another benefit of video is you have context. I've seen some pictures where it is so zoomed in that you don't know where it is without seeing the bigger picture.

    I have also questioned how well video would stand up in court but most cases would not come to that.


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