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  • Buy-to-Let

    Data Protection- register by 25th May 2018

    If you are in property management, selling or letting property yourself and processing personal information you need to register as a Data Controller.  The rules are changing (and the costs going up!) from 25th May 2018:

    http://ico.org.uk/for-organisations/guid...ction-fee/

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    Great timing!  Property Tribes has just recorded an interview on this very topic:



    David offer an on-line course on GDPR and you can find out more at his website, Plenumo.

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    I didn’t realise landlords had to sign up for this.

    Is the £40 charge the current fee or is that the new fee as of May

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    I spoke to the DP about 2 years ago about whether as a LL I needed the info and they confirmed I didn't. Their site also has a series of questions for you to answer based on your situation to help you decide.

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    Adam is right, they used to say if you kept any type of records electronic or paper you had to be registered. However in recent years they focus solely on the electronic.

    That being said, almost everyone communicates via email so even if you think that you are paper based, if you use email this is classed as electronic processing if any identifiable tenant information is contained. For the sake of about £40 it is well worth looking that little bit more professional.

    The ICO website for GDPR is enormously helpful and I would suggest everyone familiarises themselves with it. They have a brilliant resource on GDPR compliance here.

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    Landlord with 25 years’ experience in the property market and a specialist in tenant referencing, ID and credit screening. Creator of identity, credit and anti-money laundering system ValidID.co.uk

    I believe there was an exemption for information used only for accounting - which is all I do.

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    We've always needed to do this technically, I remember I once asked the host an a council HMO course, ''what if we don't register, whats the penality''. she just looked at me blank.

    As far as I know theres no penalty for no signing up, so why bother?

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    The fine for not complying with GDPR can be huge. Not worth the risk for £40.

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    Ok. So where do you actually sign up and pay the fee.


    ‘The original link is to an article. I don’t see an option to sign up.

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    If you did not need to register before you probably won't need to register now.

    Firstly GDPR removed the need to register, but that would have left the ICO without money. So the Digital Economy Act 2017 allowed the government to pass regulations requiring registration.  They published draft regulations last month.

    A data controller must comply with the requirements of this regulation unless all of theprocessing of personal data they undertake is exempt processing.

    Amongst the exemptions is

    f) subject to sub-paragraph (4), for the purposes of—

    (i) keeping accounts, or records of purchases, sales or other transactions,

    (ii) deciding whether to accept any person as a customer or supplier, or

    (iii) making financial or financial management forecasts, in relation to any activity carried on by the data controller;

    Since I use Letting agents to manage my properties that exemption covers everything I do.

    Of course complying with GDPR must still be done, but that is a separate law.

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