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  • Buy-to-Let

    DIY Inventory

    Does anyone do their own check-in inventories? What software do you use? Do you use Word and simply try to embed photos into the document (and risk it crashing cos of lots of photos)? Or do you pay to use specialist software?

    I normally use third party clerks and they have the advantage of being a third party who can verify that the photos were taken on a certain date etc and they are not that expensive really. However, I am never really satisfied with the quality of the photos (too many long and wide shots) and whenever there is damage at the end of the tenancy, the photos taken at check-in are invariably not of the item/area that was damaged!

    So I don't really mind doing my own and taking all the photos to my heart's content (even though there are disadvantages) - but just wondering what software people used.

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    I do my own inventories, and I use my own inventory software!  It supports photos and a few other bits since that article was written.  The photos are stored at full resolution and kept digitally so you can return to them later and zoom in, etc if needed.  The photos are also fingerprinted when uploaded and that fingerprint is included in the generated inventory (which is (e-)signed) so it can be validated later if ever needed.

    If you've just got one single-let, PaTMa (including the inventory builder) is free to use.

    If you need a slightly more extensive features (eg audio transcription), I've heard good things from inventory clerks about InventoryBase.

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    We do it our own. We use word documents with links to the pictures and videos, opening up in Amazon photos. 

    The biggest combinesd property schedule we have is for a 5-bed HMO with 43 page-word doc includes 201 links of photos and videos only @ modest 856kB in size.
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    All views expressed are my own and do not represent the opinion of any entity which I have been, am now, or will be affiliated. I am not responsible, in any way whatsoever, for the use of the information contained in or linked in the post.