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Paper or digital?
I've always done paper. Print out 2 copies (approx 12 pages each) plus few other docs for the tenant to sign.
That's a lot of paper.
I know companies like openrent and upad use digital signing which I'd like to start doing.
Is there any private landlords out there that do this digitally? If so, how?
I've done it all digitally for my last few tenancies. I use my own system (PaTMa) but I'm sure OpenRent and others are very similar.
I enter the tenancy and tenant(s) details once, click a button to generate and download the AST just so I can double check it, then click another button and PaTMa automatically sends the AST to each tenant for them to sign digitally, then finally to me to sign digitally. The resulting (digitally signed) document is emailed to each tenant and automatically stored back in PaTMa for my own records.
I do similar with all the other tenancy start documentation - gas safety certificate, EPC, how to rent guide, deposit documentation, inventory, appliance manuals, etc - all sent electronically at the click of a button and e-signatures collected where needed.
It's all so, so much quicker than it used to be with bits of paper. It's really easy to do and certainly do-able by self-managing landlords (or agents!).
Landlord | PaTMa Founder | Property and Tenant Manager software
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Thank Simon however I was after a more standalone signing service
In that case I recommend Signable, it's the service that PaTMa uses under the hood to provide e-signatures. Signable has been great and I think they provide very reasonable pay-as-you-go pricing.
Thank you very much!
Second endorsement for them on this discussion.
I completely missed the pay as you go option before, that could definitely work for me. I will give them a try.
Thanks again and good luck with PaTMa!
Anything legal I always resort to paper. Two copies, one for each party. Countersigning every page. And I'm someone who embraces technology with the exception of when dealing with contracts.
Countersigning each page is vital and most people don't do this.
I've always done this in the past just through habit but interested to hear why you think it's vital?
The only reason I can think of is so that one of the inner pages aren't tampered with but if you both have a copy of the full agreement then that solves that issue.
Also each page is usually just initialed and sometimes (dated), this can easily be forged.
That's very true, but I sit down with the tenant and go through each page and let then read it and then initial. It's more that it clarifies the situation more, but yes see your point
"Anything legal I always resort to paper." - That's fair enough however electronic signatures are just as secure if not more, depending on the type, endorsed by Gov uk Electronic signatures
The law is black and white. And so when dealing with property contracts that deal with money be it a rental agreement or property purchase I always work with paper, signatories and where necessary counter signatories. Happy to scan them once signed and share electronically but I like to have the originals and know the other party has a duplicate set as well.