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  • Technology

    Switch to video inventory?

    Hi all

    I used to do my own inventories. I would photograph and document every bit of the property and then collate into a document. This was easy for me to do, however, very tedious and would often take up most of the day for total time spent.

    I then switched to Imfuna app. This reduced the time spent as the final formatting was already done, however it was still tedious as l had to input every single detail into the app.

    For my last inventory, I outsourced it. I paid about £150. While it did the job, it wasn't as clear as the ones I did previously (I won't go into why, that's another discussion).

    Now what do you think of this....

    • I do the inventory using video on my iPhone.
    • I create a small video clip per room so that it is not one long video.
    • I capture every nook and cranny, and talk over the video for points that need explaining.
    • I upload all videos to a folder on my dropbox and give the link to my tenants so they can view it anytime.
    • At check-in, I play the videos for the tenants, and if they are happy, they sign a document saying they have  watched the inventory and are happy with it.

    This will save me so much time and money, and will be a lot more clearer than the traditional inventory. I will also save on all that printing!

    What do you guys think?

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    I went on an inventory course run by Landlord Accreditation Scotland (LAS) and they said that while the videos were helpful as an extra, they would never take over from a written inventory.  Also, ALWAYS add somewhere in the inventory 'In clean and tenantable condition throughout'. If you can't say exactly what is damaged, dirty etc. then you won't get your deposit back but if tenant signs to say it was clean etc. at start then you itemise what isn't clean etc. at the end and deposit schemes should accept this and refund the part of the deposit you request.

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    Thanks for your reply Carole33. 

    Good to hear from someone who has done a course. I agree with what you say, however I wonder when the process will shift to be in line with the times.

    I have decided to try the video route this time, and will also supply an overall summary document which mentions your point about overall condition. This seems to be the best of both worlds.



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